Privacy Policy

1. Introduction

Welcome to PinoX. We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our HR management platform.

2. Information We Collect

Personal Information You Provide

• Account registration data (name, email address, password)
• Employee profile information (job title, department, contact details)
• Leave and attendance records
• Expense claims and financial data
• Documents and files uploaded to the platform

Automatically Collected Information

• Log data (IP address, browser type, pages visited, timestamps)
• Device information (hardware model, operating system)
• Usage data and activity logs within the platform

3. How We Use Your Information

• Provide, operate, and maintain the PinoX platform
• Process and manage HR workflows, approvals, and requests
• Send administrative communications and notifications
• Ensure security, prevent fraud, and maintain audit trails
• Comply with legal obligations and regulatory requirements

4. Data Storage and Security

PinoX is hosted on Microsoft Azure infrastructure. All data is encrypted in transit (TLS 1.2+) and at rest. We implement role-based access control (RBAC) to ensure users only access data relevant to their role.

5. Sharing Your Information

We do not sell, trade, or rent your personal data. We may share information with service providers who assist us in operating the platform, your organization's authorized HR administrators, and legal authorities when required by law.

6. Your Rights

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Object to or restrict processing of your data

To exercise these rights, contact us at [email protected].

7. Contact Us

Email: [email protected] · Contact page